Title
A Resolution Approving the Purchase of a 2023 Custom Fire Pumper for the Foley Fire Department
Summary
Description of Topic: (who, what, where, when, why and how much)
I am re questing consideration for purchasing a 2023 Rosenbauer Custom Fire Pumper using the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program contract purchase. This is a budgeted purchase to keep our fire apparatus fleet up to date and prepared for our expansion of services in the southwest quadrant. fter much research and comparison to our bid process, this cooperative purchasing contract allows for selection of the best available product that will meet our needs for the long-term at the best price. The proposed contract also includes a pre-payment discount of $19,179. The total contract price of $592,261 is well below our budget of $615,000. The Rosenbauer dealer that will be assigned to the purchase will be NAFECO, with whom we have a long standing good relationship for delivery and service work.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
__X__ Budgeted under account #200-2021-5100_ for $615,000__ and described in budget as _Custom Fire Pumper_. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as __________________________, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ No, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
Body
WHEREAS, the Foley Fire Department has planned and budgeted for a new custom fire pumper in order to keep the fire apparatus fleet up to date and prepared for expansion of services, and
WHEREAS, due to anticipated delivery time of approximately 395 days, this purchase was planned in FY23 in the Fire Ad Valorem Fund in the amount of $615,000 in account 200-2021-5100 as well as a transfer from the General Fund in the amount of $160,000 in FY22.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the purchase of a 2023 Rosenbauer Custom Fire Pumper utilizing the Houston-Galveston Area Council (H-GAC) Cooperative Purchasing Program FS12-19 contract purchase from Rosenbauer Minnesota, LLC for an amount of $592,261, which includes a $19,179 discount for 100 percent pre-payment due and payable at the preconstruction meeting.
SECTION 2: Approves a prepayment of $592,261.00 using the Fire Ad Valorem Fund, account 200-1650 Prepaid Expense.
SECTION 3: Approves, per the FY22 Budget, $160,000 to be transferred from the General Fund (#100-8000-8000) to the Fire Ad Valorem Fund (#200-1012-4810).
SECTION 4: The expense of the apparatus will be budgeted correctly in account 200-2021-5100 Capital Purchase in the FY2023 Budget.
SECTION 5: This Resolution shall become effective immediately upon its adoption as required by law.