Title
A Resolution Amending the Bid Process
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
Rachel Keith, Purchasing Agent: Although no legal requirements exist, past practice has been to require Council approval prior to beginning the bid process and again to approve award. Request Council approval to modify the process as outlined below:
- Currently Council action consists of approval to bid and then after the bid, Council is asked to accept of the lowest, responsible bid.
- Requested change to process:
o When funds have been budgeted, the bid process will require one resolution from Council giving approval to proceed with the bid process and to accept bid if within budget.
o When funds are not budgeted, one resolution will appropriate funds, give approval to proceed with bid process and accept bid if within budget.
o Additional Council action will be necessary only when bid award exceeds the amount approved.
SOURCE OF FUNDING:
Please provide the amount requested: Not applicable
Is this a budgeted item? Yes /No
Please provide the budgeted amount: $_____________ Account No. ___________________________
If budgeted, is this a capital purchase, capital project, or special fund? _________________________
Was this item included in the Fiscal Year Capital Projects Plan? Yes/No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, although no legal requirements exist, past practice has required Council approval to start the bid process and again to approve bid award.
WHEREAS, in order to streamline the process and expedite award, the City desires to establish new practices related to the bid process.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Rescinds all previous resolutions pertaining to the bid process and approves updates to the City's Purchasing Policy as follows:
A....
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