Title
Records Request Forms
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
The City Clerk needs to have a policy in place for public records requests. A draft form is attached for consideration for the general public to fill out when they are requesting information from the City Clerk. Usually I have requested the public to state what they want and charge them $.25 per page. The Clerk's office tries to get the information to them at that point or as soon as possible, depending on the request. Most municipalities have a public records request form/policy (the Policy serves as the terms and conditions that are on the back of the request form) in place. This just needs to be formally adopted.
SOURCE OF FUNDING:
Please provide the amount requested: N/A
Is this a budgeted item? Yes /No
Please provide the budgeted amount: $_____________ Account No. ___________________________
If budgeted, is this a capital purchase, capital project, or special fund? _________________________
Was this item included in the Fiscal Year Capital Projects Plan? Yes/No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, the City of Foley needs to have a public records request policy in place for the general public to fill out when requesting records.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the Request for Public Records to include associated fees that will be receipted to account 01-4820/Copy & Discovery Fees.
SECTION 2: This Resolution shall become effective immediately upon its adoption as required by law.