Title
A Resolution Awarding Bid for A New Jail Control System in the Jail Corrections Fund.
Summary
Description of Topic: (who, what, where, when, why and how much)
The City of Foley Police Corrections Department requested permission to go to bid on a new Jail Control System on RES 22-1092. Sealed bids were opened on April 14, 2022 at 2:00pm with two proposals received (Security101 $128,189.41 & Steward Construction $179,000). The IT Department would like to budget a 10% contingency increase for the project. The Foley Corrections Department currently has $90,000 budgeted in FY22 Jail Corrections Fund capital purchases. The Corrections Department requests to accept the bid for the jail control system submitted by Security101 totaling $128,189.41, plus the 10% contingency recommended by IT, for a total of $141,008.35.
There is $90,000 cash available in the Jail Corrections Fund checking account which was anticipated to cover all of this purchase, but an additional $51,008.35 will be needed for the purchase and contingency. Because of the cost increase and contingency, we are asking Council for either the General Fund to cover the shortfall appropriating $51,008.35 to Transfer Accounts, or to temporarily cover the shortfall as a Due To/Due From until it can be repaid, whichever is preferred by Council.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
_X___ Budgeted under account #205-2010-5100 (Jail Corrections Fund) for $90,000 and described in budget as RNS ...
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