Title
A Resolution Authorizing the Mayor to Sign a Contract with Vermont Systems.
Summary
Vermont Systems recreation software would significantly enhance the Parks and Recreation Department’s ability to manage program registrations, streamline park and facility reservations, oversee memberships for the Foley Activity Center Gymnasium and the future Indoor Aquatics Center, improve customer service, expand online accessibility, reduce administrative workload, and provide valuable data to support operational and budgetary decision-making. In addition, the software includes tools to manage work orders, schedule and track equipment maintenance, and maintain asset inventories, allowing for more efficient facility and equipment management across the department. The program will also be a great asset for numerous departments within Leisure Services as well. The Finance and Revenue Departments have also reviewed the system and are supportive of moving forward with its implementation. The agreement will automatically renew at the end of each term unless either party provides written notice of non-renewal at least ninety (90) days prior to the expiration of the current term. The estimated initial investment for the software system is $14,590, which includes staff training and implementation services. The recurring annual cost for the software is $9,840.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and describe...
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