Title
A Resolution to Approve the First Amendment to the Professional Consulting and Project Services Agreement with EnCompass360 Inc.
Summary
Under a previous resolution (21-1155-RES), Council approved to enter into an agreement with EnCompass360 (EC360) for certain other services under “Phase 2” comprising of Project Management, Grant Management, Reimbursements, Reporting, Inspections and Project Closeout. The terms and conditions of Foley’s grant application for the work have changed, and the details of the work itself have changed, since the Agreement was first executed. FEMA’s rules, programs and/or regulations have changed since the date of the Agreement, and FEMA’s grant approval(s) have changed since the date of the first grant approval. EC360 has performed additional services for Foley beyond the scope of the Agreement, all which have benefited Foley. Foley and EC360 mutually desire to amend the terms of the Agreement as set forth in the attached First Amendment. EC360 will perform FEMA/AEMA Grant Administration Management Support and Subrecipient Management Cost (SRMC) tasks and activities along with performing FEMA/AEMA Project/Construction Management Support activities for managing, coordinating, and oversight of the construction process from project scoping to project completion. Council previously approved $260,000 for the contract with EC360, $60,000 was spent in the initial application to FEMA. Staff requests to increase the expense budget by $78,938.50 for the additional grant administrative fee and $278,938.50 in the grant revenue account since this fee is 100% reimbursed by FEMA. At this time, staff does not believe a budget adjustment is necessary for the project/construction management support portion of the contract since to bid that was accepted for the building construction came in under budget. The total cost for these services within the First Amendment is $390,500.00 with the grant covering 90% of the cost and the City's being resp...
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