Title
A Resolution Approving the Purchase of the Event Pavilion, Going to Bid on the Installation and Site Work and Allocating the Funds for the Project
Summary
The Nature Parks Department requests council approval to purchase the Event Pavilion from Poligon through Sourcewell, go to bid for the site work, foundation and installation of the pavilion. The request also includes allocating the funds for the project up to $290,400. This pavilion will be located on Philomene Holmes Blvd in Graham Creek Nature Preserve. The capital plan reflects $290,400 for the project. The original bid process was for the total project and bids far exceeded the budgeted amount. After changing the design, purchasing directly and bidding only the components, the cost should come in at the planned amount for the project.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
__X__ Yes, described as Pavilion, planned amount $290,400, requesting $290,400 as total project estimate, including contingencies, under account #400-5090-5117 Pavilion.
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, the Nature Parks Department is requesting to allocate the funds for the event pavilion, and
WHEREAS, the pavilion structure may be purchased through Sourcewell with the site work, foundation and installation being bid, and
WHEREAS, Poligon provided the price of $190,545 for a Chelsea 40' x 60' pavilion kit,
WHEREAS, the planned estimate for the total project is $290,400.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the allocation of $290,400 in funds under Account No. 400-5090-5117.
SECTION 2: Approves the purchase of the Chelsea 40' x 60' pavilion from Poligon through Sourcewell at $190,545, and approves going to bid for the site work, foundation, and installation for the pavilion project.
SECTION 2: This Resolution shall become effective immediately upon its adoption as required by law.