Title
A Resolution to Accept an Equipment Bid and Installation Proposal for the City of Foley Public Safety Radio System
Summary
The Foley Fire and Police Departments are working to improve reliability and redundancy of our current radio system. The Nexedge radio tower site upgrade project is a planned capital project for FY 2022-2023 under account 400-2020-5103. We are requesting to fund Capital Project account 400-2020-5103 in the amount of $80,000. Though our equipment bid and installation proposal totaled $53,620.21, we are requesting the remaining funds be used for any unforeseen issues or upgrades that need to take place at time of install. We are also requesting that the Mayor be authorized to sign and execute agreements to include a tower lease as part of this project. We have budgeted for the tower lease payments for next fiscal year.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
___X_ Yes, described as _Upgrade Nexedge Radio Tower site for microwave - system redundancy_, planned amount $_80,000__, requesting $_80,000_ as total project estimate, including contingencies, under account #_400-2020-5103____
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, the City of Foley Public Safety Radio Network requires equipment upgrades to improve reliability and redundancy, and
WHEREAS, the Nexedge radio tower site upgrade project is a planned capital project for FY2022-2023 under account 400-2020-5103 in the amount of $80,000, and
WHEREAS, Resolution #23-1262-RES approved going to bid for equipment with the Nexedge tower site upgrade, and
WHEREAS, bids for equipment related to the Nexedge radio tower site upgrade project were opened on August 8th, 2023, and
WHEREAS, there were two bidders, Prologic ITS, LLC ($50,813.88) and Tessco Incorporated ($33,020.21), and
WHEREAS, the Public Safety Radio Network service contractor (M&D Consulting, LLC) submitted a proposal for the installation of the bid equipment ($20,600), and
WHEREAS, the use of remaining funds after equipment purchase and installation may be needed for unforeseen issues or upgrades during installation
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the Tessco Incorporated proposal of $33,020.21 for the communication and radio tower equipment.
SECTION 2: Approves the M&D Consulting, LLC proposal of $20,600.00 for installation of the communication and radio tower equipment.
SECTION 3: Approves a budget adjustment to account #400-2020-5103 in the amount of $80,000.
SECTION 4: Authorizes the Mayor to sign contracts and other documents as required by this project to include a tower lease.
SECTION 5: This Resolution shall become effective immediately upon its adoption as required by law.