Title
Bid Recommendation for 2014 Tahoe 2WD Police Package PPV or Equivalent for the Police Department
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
Recommend accepting the lowest responsible bid submitted by Capital Chevrolet in the amount of $27,733.76 each for up to five 2014 Tahoe 2WD Police Package PPV or equivalent for the Police Department. The amount exceeds the budgeted amount in Capital Purchases but recommends the remaining funds be transferred from the Drug Asset Funds.
SOURCE OF FUNDING:
Please provide the amount requested: $138,668.80
Is this a budgeted item? Yes
Please provide the budgeted amount: $128,000 Account No. 01-608-7010
If budgeted, is this a capital purchase, capital project, or special fund? Capital Purchase
Was this item included in the Fiscal Year Capital Projects Plan? No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, the City of Foley solicited and opened bids on December 19, 2013 at 2:00 p.m. for five (5) 2014 Tahoe 2WD Police Package PPV or equivalent for the Police Department, and the results are as follows:
Vendors Unit Price
1. Country Ford $27,665.41
2. Capital Chevrolet $27,733.76
3. Bay Chevrolet $32,161.50
4. Southern Chevrolet $33,998.82
5. Chuck Stevens Chevrolet No Response
6. Hub City Ford No Response
7. Moyer Ford No Response
8. Stivers Ford Lincoln No Response
9. Terry Thompson Chevrolet No Bid
WHEREAS, Country Ford (located in Southhaven, MS) submitted the lowest bid in the amount of $27,665.41 per vehicle, the delivery time for the vehicles is up to 75 days, and the vehicles bid were a V-6 instead of a V-8, and
WHEREAS, Capital Chevrolet, an Alabama vendor, submitted a bid in the amount of $27,733.76 per vehicle, a difference of $68.35 per vehicle, can deliver the vehicles within 10 days, and met all specifications.
WHEREAS, the Code of Alabama, provides that in the purchase of personal property, the awarding authority shall give a preference to commodities sold by Alabama persons, firms, or corporations.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Accepts Capital Chevrolet's bid in the amount of $27,733.76 per vehicle for a total of $138,668.80 for five vehicles.
SECTION 2: Approves paying $10,668.80 from restricted cash held in the Drug Asset Forfeiture Checking Account (current balance $11,482) and increasing the budget for account 01-608-7010 for the difference in the budgeted amount and actual cost of the vehicles.
SECTION 2: This Resolution shall become effective immediately upon its adoption as required by law.