Title
A Resolution Amending the Purchasing Policy and Procedures
Summary
Description of Topic: (who, what, where, when, why and how much)
The current Purchasing Policy and Procedures are dated September 6, 2022. Updates are necessary and these revisions are highlighted and attached for your review and acceptance.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as __________________________, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ No, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
Body
WHEREAS, on December 16, 2002, the Foley City Council passed Resolution 2090-02 which adopted a Purchasing Policy and Procedures for the City of Foley, and,
WHEREAS, the Policy is revised from time to time as changes to laws and other changes are necessitated and the most recent version was adopted by Council on September 6, 2022 by Resolution 22-1302-RES.
WHEREAS, updates are necessary and a revised policy dated September 18, 2023 is being presented to Council for review and approval.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Adopts the September 18, 2023 revisions to the City's Purchasing Policy and Procedures as set forth and attached hereto.
SECTION 2: This Resolution shall become effective immediately upon its adoption as required by law.