Title
Video System Upgrade request for Police and Municipal Court
Summary
DESCRIPTION OF TOPIC:
The present jail camera system is an outdated analog to DVR recording. Many of these cameras are the original units installed in and around the year 2000. The present system uses the XP operating system which is no longer supported by Micro Soft and the equipment being used is not upgradable to any newer operating systems. This puts the City in a precarious situation due to losing the camera system at any time. This upgrade will allow the use of newer technology and much better recording options with long term storage capabilities. At present we can only record for about 20 to 25 days. We will be able to expand this to 40 to 45 days based on estimates.
The Correction Fund can be used to pay $50,000.00 of the total cost. This is an allowable expense according to the law governing the use of the Correction Fund. The additional funding will need to be paid out of the general fund at this time. According to our records, pending the final audit, we are expecting to come in under the total fiscal year 2014 budget by almost $100,00.00. The additional funds needed to fund this upgrade will be $56,042.72 which, according to our data and pending final review by finance, we should still be under total budget for this year.
We are requesting this work be awarded to Security 101, the Vender who is heading up the design and install for Project Sky Guardian. This new system is compatible with the system being used for Project Sky Guardian.
The system will also require the purchase of a new switch which we are request funding of $2788.12 and to be purchased from CDWG on state approved contract.
Since this is a confidential subject matter concerning the Safe and Secure Operation of the Jail, per State Bid Law, this project does not have to be bid due to security issues and equipment being available for public viewing.
SOURCE OF FUNDING:
Please provide the amount requested: __$108,597.45 total project
Is this a budgeted item? General Fund - yes through transfers / Corrections Fund no but cash on had to cover
Please provide the budgeted amount: $_______na______ Account No. ___________________________
If budgeted, is this a capital purchase, capital project, or special fund? __________na_______________
Was this item included in the Fiscal Year Capital Projects Plan? NO__na___
If yes, please provide the amount included in Capital Projects Plan: $____na_______
Body
WHEREAS, the present jail/court camera system is an outdated analog to DVR recording, and
WHEREAS, many of these cameras are the original units installed in and around the year 2000, and
WHEREAS, the present system uses the XP operating system which is no longer supported by MicroSoft and the equipment being used is not upgradable to any newer operating systems, and
WHEREAS, this puts the City in a precarious situation due to losing the camera system at any time, and
WHEREAS, this upgrade will allow the use of newer technology and much better recording options with long term storage capabilities and at present we can only record for about 20 to 25 days, and
WHEREAS, this upgrade will allow recording for 40 to 45 days based on estimates.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Authorizes a transfer of funds in the amount of $64,100.97 to Police Capital Account 01-608-7010 from accounts as follows:
*$33,000 from 01-608-1010/Police Salaries
*$16,000 from 01-608-1160/Police Workers Comp
*$10,000 from 01-608-3020/Police Consulting
*$5,100.97 from 01-xxx-3900/Departmental IT accounts as per the attached detail of transfers that is made a permanent part of this resolution.
SECTION 2: Approves expenditure of $41,708.36 from Corrections Fund cash on hand and amends Court Corrections Capital Account 15-617-7010.
SECTION 3: Approves the attached two contracts with Security 101 totaling $105,809.33.
SECTION 4: Approves the purchase of a switch from CDWG in the amount of $2,788.12 using Corrections Fund cash on hand and amends Court Corrections Capital Account 15-608-7010.
SECTION 5: This Resolution shall become effective immediately upon its adoption as required by law.