Title
A Resolution to adopt the following the FY13-14 (FY14) budgets: General, Fire Ad Valorem Tax, Library, Recreational Activities, Gas Tax, Corrections, Public Facilities Cooperative District, and Debt Service Funds.
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
A Resolution to adopt the following the FY13-14 (FY14) budgets:
General, Fire Ad Valorem Tax, Library, Recreational Activities, Gas Tax, Corrections, Public Facilities Cooperative District, and Debt Service Funds.
Body
WHEREAS, adoption of these budgets represent the City Council's best estimate of the City's financial condition and needs for FY14. However, changing conditions may require amendments to the various budgets at any time and there is no guarantee that the City will expend funds on any given project or other area covered by the budgets.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: These budgets (as more particularly listed in the heading of this resolution) covering the period October 1, 2013 to September 30, 2014 are adopted as prescribed herein. All fund budgets shall be updated as prescribed herein and attached to the official copy of this document and distributed to the Mayor and Council and all department heads.
SECTION 2: Budgeted dollars may not be exceeded in the following broad categories; Personnel, Capital Equipment, and the summary of all remaining operational expenses. Any Overage in these three summary categories must be explicitly approved by Council prior to expenditure of funds. Departmental Capital Purchases included in and approved by this budget are subject to further justification and approval by Mayor and Council prior to starting the requisition process (i.e. request for purchase order or letting of bids).
SECTION 3: A select few new positions have been approved for addition to the City's personnel system in this budget. However, in accordance with the City's Personnel System Policy, new positions (beyond those approved in this budget) may be established only with the approval of the City Council. Hiring of employees for the filling of vacant positions will continue to be monitored for sufficient justification at the time of request and approval obtained from the Mayor and/or the Mayor's designee.
SECTION 4: Pay-for-performance Merit increases have been unfrozen in this budget effective October 1, 2013 and will be administered per the "Merit Raise Policy" and is approved and becomes a part of this budget upon adoption.
SECTION 5: The City Council has opted to approve a "Gap Day and Holiday Pay" Policy to approve paid personal days for employees in order to cover gaps surrounding approved City holidays. The "Gap Day and Holiday Pay" Policy is approved and becomes a part of this budget upon adoption.
SECTION 6: Funding for capital projects funds are approved on a per project basis and do not expire until the project is complete. Therefore, the Capital Projects Fund, the Centennial Fund, the Aaronville Sewer Rehabilitation Fund, and the Public Facilities Cooperative District - Coastal Alabama Farmers and Fishermans Market Fund planning documents are contained within the FY14 budget for informational purposes and represent management's best estimate of the current year projected close and future year's activities.
SECTION 7: Mayor and Council will receive regular reports that will assist them in ensuring that no departmental level budgets are exceeded without permission. The reports will present both summary and detail financial information and will compare the beginning budget and current budget for each department with an organizational total. The reports will also be provided to the various department heads and area managers who are advised that there is a critical emphasis on not exceeding stated budgets and on the use of best practices in the expenditure of the City funds.
SECTION 8: This Resolution shall become effective immediately upon its adoption as required by law.