Title
A Resolution Approving Additional Funding the Highway Safety Improvement Program (HSIP) Grant for Pedestrian Improvements Along Highway 98 at Cedar Street, Oak Street, Pine Street, Chicago Street and the Rose Trail Crosswalk
Summary
The construction bid is greater than the estimated construction amount in the HSIP agreement. Staff is requesting an additional $140,000 ($124k short plus contingencies) for the additional expenses. ALDOT has provided a revised grant agreement and has offered to provide an additional $94,958.05 in HSIP funds to offset the increase. Sealed bids were opened on June 25 with L & K Construction being the lowest responsible bidder at $812,799.18.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
__X___ Yes, described as HSIP Pedestrian Improvement Hwy 98 Cedar, Oak, Pine, Chicago, Rose, planned amount $862,758.41, requesting $140,000 as total project estimate, including contingencies, under account #400-3020-5178 HSIP Hwy 98 Pedestrian Improvements and an additional $94,958.05 under 400-3020-4209 (HSIP Hwy 98 Pedestrian Impv Grant).
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, Resolution 25-1041 accepted the Highway Safety Improvement Program (HSIP)Grant for Pedestrian Improvements along Highway 98 at Cedar Street, Oak Street, Pine Street, Chicago Street, and the Rose Trail Crosswalk; and
WHEREAS, resolution 24-1247 requested permission from Council to apply for the HSIP Grant and ALDOT awarded the City of Foley $802,660.50 with $89,184.50 required in matching funds; and
WHEREAS, the construction bid received was greater than the estimated construction amount in the HSIP agreement and additional funds are requested to cover the cost of the increase; and
WHEREAS, ALDOT submitted a supplemental agreement to replace the current agreement in the amount of $897,618.55 with a City of Foley required matching fund of $99,735.39, and
WHEREAS, a budget adjustment is request to amend the revenue and expense accounts of the project: $140,000 to 400-3020-5178 (HSIP expenses) and $94,958.05 (HSIP revenue) resulting in a net budget increase of $45,041.95.
WHEREAS, sealed bids were opened for this project with L & K Construction being the lowest responsible bidder at $812,799.18, and
WHEREAS, staff recommends awarding this project to L & K Construction for $812,799.18, and
WHEREAS, staff recommends approving the CE&I proposal from Volkert for $94,854.76.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the ALDOT Supplemental Agreement #1 and authorizes the Mayor and staff to sign the new agreement.
SECTION 2: Amends the budget accordingly: $140,000 to 400-3020-5178 (HSIP Hwy 98 Pedestrian Improvements Expense) and $94,958.05 (HSIP Hwy 98 Pedestrian Impv Grant Revenue).
SECTION 3: Approves to award the project to L & K Construction for $812,799.18.
SECTION 4: Approves Volkert's CE&I proposal for $94,854.76.
SECTION 5: This Resolution shall become effective immediately upon its adoption as required by law.