Title
A Resolution Approving a Project to Purchase, Install, and Configure new Server and Storage Infrastructure for the City's DataCenter.
Summary
The purpose of this project is to use ARPA revenue recovery funding for modernization of the City's cyber security, including hardware, software, and protection of critical infrastructure. The average age of our servers is 8 years, with several having been in production for more than 12 years. This poses risks with both security and reliability. All of the City's physical server and data storage equipment will be updated and servers will be virtualized into a private cloud infrastructure.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
__X__ Budgeted under account 100-9200-6800/Covid-19 Expense for $251,500 and described in budget as Virtual Servers, needs to be transferred to account 100-1040-5100/Capital Purchases IT (budget transfer form attached)_. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as _______________, planned amount $____, requesting $__ as total project estimate, including contingencies, under account #____
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ No, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
Body
WHEREAS, the majority of the City's server equipment has been in production for eight years or more and the age of the City's server and storage infrastructure poses risks in both reliability and cyber security
WHEREAS, this project will replace all of the existing server and storage equipment, has been designed to allow room for growth, and includes all necessary system licensing to support City operations for several years into the future
WHEREAS, Technical & Scientific Application, Inc. (TSA) has submitted a quote to complete this project with all equipment pricing based off of NCPA contract 01-75
WHEREAS, this project is budgeted for $251,500 and will be funded with revenue recovery funding received under the American Rescue Plan Act of 2021
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves up to $251,500 for the DataCenter Modernization project (purchasing, installing, and configuring new server and data storage infrastructure) through TSA with pricing based off of NCPA contract 01-75
SECTION 2: Approves transfer of $251,500 from account number 100-9200-6800/Covid-19 Expense to account number 100-1040-5100/Capital Purchases-IT.
SECTION 3: This Resolution shall become effective immediately upon its adoption as required by law.