Title
Authorize the Transfer of Filing Cabinets and a Wooden Cabinet to Various Departments
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
In an effort to prepare for the mobile aisle unit to be installed in November there are filing cabinets and a grey wooden cabinet that have been offered to other City Departments. The mobile aisle unit is scheduled to be shipped around November 17th. The Municipal Complex staff will be disposing of the carpet and painting prior to installation as their schedule permits. At this point all the items in the vault have been moved temporariliy into the Records Room so that refurbishing of the room can begin. This will be at no cost to the City as staff will be using paint that is on hand from another project. In order for staff to proceed with the room renovation the cabinets need to be transferred to CDD and the Municipal Complex Maintenance Departments.
SOURCE OF FUNDING:
Please provide the amount requested: none
Is this a budgeted item? Yes /No
Please provide the budgeted amount: $_____________ Account No. ___________________________
If budgeted, is this a capital purchase, capital project, or special fund? _________________________
Was this item included in the Fiscal Year Capital Projects Plan? Yes/No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, from time to time the City of Foley has an accumulation of surplus personal property and disposal or transfer of the property becomes necessary, and
WHEREAS, due to lack of space in the Records Room Vault a mobile aisle system will be installed to be used for permanent storage of minute, resolution and ordinance books as well as other permanent documents that must be maintained in a climate controlled environment, and
WHEREAS, several filing cabinets in the room will be moved to different locations within the City.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Authorizes the transfer of two black vertical filing cabinets (Asset numbers 4086 and 4087) to the HR Department; authorizes the transfer of one beige five-drawer lateral filing cabinet (Asset number 4090) and 39 cardboard/metal filing boxes and one vertical metal filing cabinet that do not have asset numbers to the Community Development Department. The remainder of the cardboard/metal filing boxes will be moved to the Records Room for storage of temporary items that will be destroyed at a later date.
SECTION 2: Authorizes the transfer of one wooden cabinet comprised of a bottom and top section to Municipal Complex Maintenance Department. This item does not have an asset number.
SECTION 3: This Resolution shall become effective immediately upon its adoption as required by law.