Title
A Resolution Approving the Purchase of Multifunction Copy Machines
Summary
We have several copy machines that are on expired leases that cannot be renewed because the type of contract to which we originally agreed is no longer offered. Therefore, I am proposing that we purchase replacement machines for the units at the Event Center, Graham Creek, and Community Development that have been more heavily used, as well as purchasing and retaining some of our "lower-mileage" units that we currently have. Engineering will retain their current machine and the City will retain two other used machines for departments with plans to potentially relocate soon, such as Infrastructure/Development and Finance.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
__X_ Budgeted under account #100-1040-5100_ for $41,000___ and described in budget as Copy Machines (5)_______. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as __________________________, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, $41,000 has been included in the current year capital budget for the purchase of new copy machines under account 100-1040-5100, and
WHEREAS, several departments have leased equipment that needs to be replaced, and
WHEREAS, the vendor has provided an estimate to purchase the needed machines for $24,000 on SOURCEWELL purchasing Contract # 030321-KON.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the purchase of the multifunction copy machines for an amount up to $24,000 off of SOURCEWELL purchasing Contract # 030321-KON.
SECTION 2: This Resolution shall become effective immediately upon its adoption as required by law.