Title
Consider bid results for one custom pumper for Foley Fire Department
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
Request consideration in accepting the low bid from NAFECO for one custom pumper for the Fire Department. Per approval at 11-19-2012 work session, bids were solicited and opened on 2-20-2013 at 2:00 p.m. NAFECO was the lowest responsible bid at $383,250.00 for the apparatus and $16,582.00 for the loose equipment, for a total of $399,832.00. NAFECO is offering a pre-payment discount from the manufacturer (KME) of $10,662.00 for 100% payment at the time of the pre-construction conference (within 4 weeks of contract countersigning by KME). Also recommend to take advantage of the discount due to our current funds status. This would reduce the total apparatus bid price to $372,588.00. The budget for this capital purchase in the FY13 budget in the Fire Ad Valorem Fund Account 02-600-7010 is $400,000.00. Request approval to use the remaining $10,830, if needed, for any necessary design changes during the construction process, for a total project cost not to exceed $400,000. As per the FY13 Budget, $100,000 is to be transferred from the General Fund Account 01-680-0168 to the Fire Ad Valorem Fund to help offset the total cost. Also, any revenue generated from the future sale of the 1995 E-One custom pumper being replaced will be deposited in the General Fund to help offset the transfer.
SOURCE OF FUNDING:
Please provide the amount requested: _$400,000.00___________
Is this a budgeted item? Yes
Please provide the budgeted amount: $ 400,000.00_____________ Account No. ___02-600-7010________________________
If budgeted, is this a capital purchase, capital project, or special fund? capital purchase - Fire Ad Valorem Fund_________
Was this item included in the Fiscal Year Capital Projects Plan? No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, the City of Foley solicited and publicly opened sealed bids on February 20, 2013 at 2:00 p.m. for one custom pumper for the Fire Department, and the results are as shown in the attachment to this document, and
WHEREAS, the lowest responsible bid was submitted by NAFECO in the amount of $399,832.00.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Accepts NAFECO's bid in the amount of $399,832.00 for apparatus and equipment with a total project cost not to exceed $400,000 to be purchased using the Fire Ad Valorem Fund Account 02-600-7010.
SECTION 2: Approves the pre-pay 100% at pre-construction option proposed in the bid at a discount of $10,662.00, reducing the apparatus bid price to $372,588.00.
SECTION 3: As per the FY13 Budget, $100,000 is to be transferred from the General Fund Account 01-680-0168 to the Fire AdValorem Fund.
SECTION 4: This Resolution shall become effective immediately upon its adoption as required by law.