Title
A Resolution Re-allocating Surplus A/V Funds to Cover Additional Sitework Costs for the New Library Project
Summary
This resolution is not requesting additional funding. Rather, this resolution is requesting to re-allocating $125,877.40 in surplus A/V funds from Resolution 25-1069 to cover a $125,733.33 sitework change order from White Spunner Construction. The additional sitework was required due to unforeseen unsatisfactory soils discovered at the new library site. The resolution authorizes using the A/V savings for this purpose and approves the Mayor to execute the change order.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as __________________________, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, during construction of the new library facility, White Spunner Construction identified additional unsatisfactory soils on the project site that were not anticipated in the original contact; and
WHEREAS, the removal, additional cut, and fill necessary to address these conditions resulted in scope increases that were outside the initial contract requirements; and
WHEREAS, White Spunner Construction has submitted a required Change Order in the amount of $125,733.33 to cover the sitework balance associated with these unforeseen conditions; and
WHEREAS, Resolution 25-1069 previously appropriated $330,000 for the Audio/Visual package for the new library; and
WHEREAS, the A/V bid was awarded at $204,122.60, yielding a surplus of $125,877.40 in unused appropriated funds; and
WHEREAS, the City desires to utilize this surplus in A/V funds to cover the additional sitework costs rather than request new funding.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves re-allocating the A/V appropriation surplus amount of $125,877.40 that was authorized by Resolution 25-1069 to fund the Sitework Balance Change Order submitted by White Spunner Construction.
SECTION 2: Authorizes the Mayor to execute the Change Order in the amount of $125,733.33 with White Spunner Construction for the additional sitework required due to unforeseen soil conditions.
SECTION 3: This Resolution shall become effective immediately upon its adoption as required by law.