Title
Appropriating funds and Approving the Purchase of a Trackless Train
Summary
The Foley Depot Museum and Model Train Exhibit, purchase of a new trackless train in the amount of $44,500.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.
____ Not budgeted requiring increase to account #___________ in the amount of $____________.
Capital - Departmental
____ Budgeted under account #______________ for $___________ and described in budget as __________________________________.
Additional amount needed, if any: Increase in budget of $_____________ OR, transfer of $___________ from Account #____________ to Account #_______________
_x___ Not Budgeted - account # _01-623-7010 requires budget increase of $44,500.
Capital Project - **THE PRE-PROJECT CHECKLIST AND BUDGET CHECKLIST MUST BE ATTACHED TO THIS FILE**
In current year Capital Projects Plan:
_____ Yes, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________
Body
WHREAS, Resolution 17-1187 appropriated funds for the purchase of a trackless train in the prior fiscal year and that funding expired September 30th, 2017; and,
WHEREAS, bids were solicited and received on October 19, 2017 at 2:00 p.m. for a trackless train for the Foley Depot Museum and Model Train Exhibit; and,
WHEREAS, a single bid was received in the amount of $44,500 from True American Classics Inc., and,
WHEREAS, True American Classics Inc. requires a 60% non-refundable deposit at the time of order in the amount of $26,700, and,
WHEREAS, the Museum Board has approved up to $26,700 from the Museum checking account (01-1069) to pay this deposit, and the remaining $17,800 will be paid from the General Fund Operations account (01-1063),
WHEREAS, the Museum board was approved to request sponsorships through the South Baldwin Chamber by resolution #17-1187.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Re-appropriates funding in the amount of $44,500 for the purchase of a trackless train to account 01-623-7010.
SECTION 2: Approves purchasing a new trackless train in the amount of $44,500 from True American Classics, Inc.
SECTION 3: Authorizes the Depot Museum Manager to make payment for the non-refundable deposit in the amount of $26,700 from the Depot Museum checking account (01-1069), and approves the $17,800 balance to be paid from the General Fund Operations account (01-1063) upon delivery.
SECTION 4: Approves contacting the South Baldwin Chamber to request sponsorships for the total amount of $17,800, and amends the budget for revenue account 01-5072 accordingly. Should sponsorships not be received, a report will be made to Council.
SECTION 5: This Resolution shall become effective immediately upon its adoption as required by law.