Title
A Resolution Requesting Authorization to Solicit Bids for the New Library's Audio Visual Needs, Appropriating Funds for the Project, and Appropriating Additional Fees to Williams Blackstock Architects.
Summary
Requesting going to bid for the procurement and installation of audio-visual equipment for the new library, appropriating funds for the project, and appropriating additional fees to Williams Blackstock Architects.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
___X__ Yes, described as Library Expansion - New Building, planned amount $15,000,000 in FY25, requesting $480,000 as total project estimate, including contingencies, under account #400-5020-5101.
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, the new library will be complete with many meeting rooms, study rooms, and multi-purpose rooms that will require the installation of modern audio-visual (AV) equipment that is essential in providing an enhanced user experience supporting programming, presentations, and other public services within the new library; and
WHEREAS, the estimated cost of the audio-visual equipment and installation necessitates a formal bidding process in accordance with the state bid laws; and
WHEREAS, funds must be appropriated to facilitate the procurement and implementation of the necessary audio-visual equipment; and
WHEREAS, due to additional efforts made by the architects for value engineering, addressing and resolving drainage issues, preserving trees, and working with new leadership, there is a need to request supplemental fees for Williams Blackstock Architects.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves going to bid for the procurement and installation of audio-visual equipment for the new library.
SECTION 2: Appropriates funds for the audio-visual project not to exceed $330,000 under Account # 400-5020-5101 Library Expansion - New Building.
SECTION 3: Appropriates funds for additional fees to Williams Blackstock Architects not to exceed $150,000 under Account #400-5020-5101 Library Expansion - New Building.
SECTION 4: This Resolution shall become effective immediately upon its adoption as required by law.