Title
A Resolution Adopting Fiscal Year 2016 Budgets
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
Mike Thompson, City Administrator - request that Council consider adoption of the FY16 Budgets.
SOURCE OF FUNDING:
Please provide the amount requested: ____________
Is this a budgeted item? Yes /No
Please provide the budgeted amount: $_____________ Account No. ___________________________
If budgeted, is this a capital purchase, capital project, or special fund? _________________________
Was this item included in the Fiscal Year Capital Projects Plan? Yes/No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, budgets for the following City of Foley funds are adopted in their entirety: General Fund, Fire Dept. Ad Valorem Fund, Library Fund, Recreational Activities Fund, Gas Tax Fund, Court Corrections Fund, Jail Corrections Fund, Economic Incentive Funds and Debt Service Funds.
WHEREAS, budgets for the following component units are included in the City's Budget Report: Public Facilities Cooperative District Funds, Public Athlethic and Sports Facilities Cooperative District Funds, Public Cultural and Entertainment Facilities Cooperative District, and Coastal Alabama Farmers and Fishermens Market, Inc.
WHEREAS, the budgets for operational costs in funds where capital projects are scheduled are adopted, however; infrastructure maintenance and capital construction projects in these funds are approved on a per project basis and do not expire until the project is complete. Project schedules contained herein are for informational and planning purposes only, and
WHEREAS, adoption of these budgets represent the City Council's best estimate of the City's financial condition and needs for Fiscal Year 2016 (FY2016). However, changing conditions may require amendments to the various budgets at any time and there is no guarantee that the City will expend funds on any given project or other area covered by these budgets.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: These budgets covering the period October 1, 2015 to September 30, 2016 are adopted as prescribed herein. All fund budgets shall be updated as prescribed herein and attached to the official copy of this document and distributed to the Mayor and Council and all Directors.
SECTION 2: Departmental budgeted dollars may not be exceeded in the following broad categories;
Personnel, Capital Equipment, Operational Expenses.
a) Director's are expected to operate with the funding appropriated for their department(s). Should a funding increase by required, a written request is to be submitted to the City Administrator and approved by Council prior to expenditure of funds.
b) Departmental budget dollars may be transferred between accounts within a category upon a Directors written request to the Finance Director/City Treasurer.
c) Departmental budget dollars may be transferred between the three categories of a department only after approval by the City Administrator and action of the City Council.
d) Departmental capital purchases included in, and approved by this budget, are subject to further justification and approval by Mayor and Council prior to starting the requisition process (i.e. request for purchase order or letting of bids).
SECTION 3: The guidelines established by the City's Procedures for Projects must be followed, and required documentation submitted for Council approval, prior to beginning a project. The current project procedures are attached to, and made a part of, this resolution.
SECTION 4: New positions have been approved for addition to the City’s Pay Classification Plan in this budget as more thoroughly described in the “New Personnel Requests” report on Pages 10 and 11 of the FY16 Budget book. However, in accordance with the City’s Personnel System Policy, new positions (beyond those approved in this budget) may be established only with the approval of the City Council. Hiring of employees for the filling of vacant positions will continue to be monitored for sufficient justification at the time of request and approval obtained from the Mayor and/or the Mayor’s designee. The “New Personnel Requests” is approved and becomes a part of the FY16 Budget upon adoption.
SECTION 5: Pay-for-Performance Merit increases remain at the same percentages as was approved in the FY15 budget and will be administered per the “Proposed Policy for Merit Raises for FY16 Budget Year” as more thoroughly described on Page 14 of the FY16 Budget book. The “Proposed Policy for Merit Raises for FY16 Budget Year” is approved and becomes a part of the budget upon adoption.
SECTION 6: The City Council has opted to approve a “GAP Day and Holiday Pay” Policy in this budget as more thoroughly described on Page 15 of the FY16 Budget book. There are zero GAP Days in FY16. This policy approves paid personal days for employees in order to cover gaps surrounding approved City holidays. The “GAP Day and Holiday Pay Policy” is approved and becomes a part of the FY16 Budget upon adoption.
SECTION 7: The City's Undesignated Fund Balance Goal Policy established a minimum General Fund fund balance goal of twenty-five percent of the annual budgeted expenditures, including operational and debt service/other expenditures. The City's Fund Balance Policy in Accordance with GASB Statement No. 54 requires deficiencies of less than twenty percent to be replenished over a period not to exceed five years. Management's ten year projections of General Fund operations, based on currently known facts and events, show that the minimum fund balance dificiency shown in the FY16 Budget General Fund Cash Flow and Fund Balance Analysis will be replenshed within the required time frame.
SECTION 8: Mayor and Council will receive regular reports that will assist them in ensuring that no departmental level budgets are exceeded without permission. The reports will present both summary and detail financial information and will compare the beginning budget and current budget for each department with an organizational total. The reports will also be provided to Directors and Area Managers who are advised that there is a critical emphasis on not exceeding stated budgets and on the use of best practices in the expenditure of public funds.
SECTION 9: This Resolution shall become effective immediately upon its adoption as required by law.