Title
Reject Over Budget Bids for Horticulture Truck Received on July 12, 2017 and Memorialize Purchase of Truck Through State of Alabama T191 Contract From Tallassee Automotive, Inc.
Summary
Description of Topic: (who, what, where, when, why and how much)
Bids received on July 12, 2017 for Horticulture truck were over budget. Request to reject bids and memorialize the purchase of vehicle through Tallassee Automotive, Inc. utilizing the State of Alabama Vehicle T191 Contract.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.
____ Not budgeted requiring increase to account #___________ in the amount of $____________.
Capital - Departmental
__X__ Budgeted under account #01-626-7010 for $25,000.00 and described in budget as "Truck"
Additional amount needed, if any: Increase in budget of $613.00 OR, transfer of $__________ from Account #____________ to Account #__________.
____ Not Budgeted - account #____________ requires budget increase of $_____________.
Capital Project - **THE PRE-PROJECT CHECKLIST AND BUDGET CHECKLIST MUST BE ATTACHED TO THIS FILE**
In current year Capital Projects Plan:
_____ Yes, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________
Body
WHEREAS, bids were received at 2:00 p.m. on Wednesday, July 12, 2017 for one new, latest model, full size, half-ton 4x4 extended cab truck for the Horticulture Department. Three bids were received and were all over budget by $2,591 or more, and,
WHEREAS, the State of Alabama Vehicle Contract #T191 had a truck available for $25,613 through Tallassee Automotive, Inc., and,
WHEREAS, the budget for this vehicle is $25,000, the Horticulture Department requests additional funds in the amount of $613.00 to cover the difference in the price.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Rejects the bids submitted on July 12, 2017 for the Horticulture Department truck.
SECTION 2: Memorializes the purchase of a 2017 Dodge R1500 Extended Cab 4WD Pickup, VIN #1C6RR7FT4HS821519, from Tallassee Automotive, Inc. through State of Alabama Vehicle Contract #T191 in the amount of $25,613.00 and appropriates an additional $613.00 to capital purchase account #01-626-7010.
SECTION 3: This Resolution shall become effective immediately upon its adoption as required by law.