Title
A resolution to approve entering into a lease contract with Modspace for the Sports Tourism Department.
Summary
Description of Topic: (who, what, where, when, why and how much)
Requesting to use funds from Account No. 01.628.3220 Lease/Office Space, to cover expenses for a Modspace office building for FY 2016
Budgetary Impact:
Non-Capital Item:
__X__ Budgeted under account #01.628.3220 Lease-Office Space (discussion item).
____ Not budgeted,
____ Not budgeted requiring increase to account #___________ in the amount of $____________.
Capital - Departmental
____ Budgeted under account #______________ for $___________ and described in budget as __________________________________.
Additional amount needed, if any: Increase in budget of $_____________ OR, transfer of $___________ from Account #____________ to Account #_______________
____ Not Budgeted - account #____________ requires budget increase of $_____________.
Capital Project
In current year Capital Projects Plan:
_____ Yes, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $_______________ as total project estimate for FY2015, including contingencies, under account #____________________
Body
WHEREAS, the Sports Tourism Department is in need of office space, and
WHEREAS, Modspace will deliver and set a modular office unit on location, and
WHEREAS, the FY2016 costs are as follows:
Utility Set-up $2500.00
Power usage approximation at $200.00 per month for 12 months: $2400.00
Water usage approximation at $20.00 per month for 12 months: $240.00
Office Unit rental at $802.00 per month for 12 months: $9,624.00
Total One-Time amount (due on Delivery): $9,872.00
Total for FY16: $24,636.00
WHEREAS, the Sports Fields construction project in the Public Athletic & Sports Facility Co-Operative District has bonded funds of $11,089 to fund a temporary office location for the HPM project manager, and
WHEREAS, those bonded funds will be used to reimburse the City's cost since the HPM project manager will use this leased modular office for onsite management of the project; lowering the total cost to the city to $13,547.00
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the Sports Tourism Department to enter into a twelve (12) month contract with Modspace for a modular office unit.
SECTION 2: Approves the use of funds from Account No. 01.628.3220 to be used for the (12) month contract with Modspace.
SECTION 3: Approves the cost of utilities and set-up of utilities for the office space for FY16.
SECTION 4: This Resolution shall become effective immediately upon its adoption as required by law.