Title
Acceptance of Emergency Equipment Bid
Summary
DESCRIPTION OF TOPIC: The Foley CIty Council approved going to bid for police vehicle equipment and installation for five vehicles under Resolution 13-0493 RES. The City solicited and opened bids on February 5, 2014 at 2:00 p.m.
1) Requesting City Council accept the Bid for equipment from Fire House Sales and Service LLC in the amount of $6,260.98 , for a Total of $31,304.90. We are also requesting the installation Bid be awarded to Custom Order Police Specialties, LLC for $925.00 for a total of $4,625.00. (Bid Response Sheet enclosed).
Fire House Sales Equipment Purchase $31,304.90
COPS, LLC Equipment Install $4,625.00
2) The above bid does not cover ALL needed equipment so we are requesting funding for the following companies for specialized and/or vender specific equipment.
Pinnacle NetworX for in car printers. (These are what is standard throughout the patrol fleet) $3,045.00
ICOP In car video system that is standard throughout the fleet(no additional servers required) $20,200.00
Per AG0 1994-023, purchases of custom software as well as purchases of computer and word processing hardware are exempt to the bid law when the hardware is the only type compatible with hardware already owned by the entity taking bids. The ICOP in-car video system currently in use was the result of a bid award made in July 2008. The ICOP server is proprietary and is the only system compatible with the units currently used.
Stalker Radar Recommended by our In House Radar Instructors $9,988.50
Victor Signs Has been doing the striping for several years $3,475.00
Hurricane Electronics Only Certified Dealer for our Two Way Radio $ 3,932.05
As 1 of the units will be designated a Tactical Patrol Vehicle, we are requesting the following specialized items:
GALLS Inc Shield, breach pac, and Ram $3,691.00
Grand Total of Equipment and Install $80,261.45
SOURCE OF FUNDING:
Please provide the amount requested: _$80,261.45___________
Is this a budgeted item? YES__X____
Please provide the budgeted amount: $__80,320.00_______ Account No. ___01-608-7010_______
If budgeted, is this a capital purchase, capital project, or special fund? Capital Purchase________
Was this item included in the Fiscal Year Capital Projects Plan? YES__X___
If yes, please provide the amount included in Capital Projects Plan: $__80,320.00_____
Body
WHEREAS, the City of Foley solicited and opened bids for Police Vehicle Equipment and Installation for five vehicles and the results are as follows:
Vendors Total Equipment Cost Total Installation Costs Total Equipment + Installation
Firehouse Sales and Service $6,260.98 $650.00 $6,910.08
Custom Order Police Specialties(COPS) $6,738.50 $925.00 $7,663.50
Dana Safety Supply* $6,180.08 No Response No Response
Commercial Van Specialists No Response No Response No Response
Brasher Electronics, Inc. No Response No Response No Response
Law Enforcement Supply No Response No Response No Response
Lawmen's & Shooters Supply No Response No Response No Response
Seminole Communications d/b/a SCI-2 Way No Response No Response No Response
Southern Emergency Products, LLC No Response No Response No Response
*Note: Dana Safety Supply did not bid the cost of one sub aluminum law enforcement storage and security vault with single drawer slide out, which was bid by the other vendors at a cost of $714.oo and $758.00.
WHEREAS, Firehouse Sales and Service had the lowest responsible bid for equipment in the amount of $6,260.98 each for a total cost of $31,304.90, and
WHEREAS, in reviewing the bid specs and the bids submitted it was determined that an important component of the installation process was inadvertently omitted from the bid specs, and
WHEREAS, the bid did not cover all needed equipment from companies for specialized and/or vender specific equipment, and they are as follows:
Pinnacel NetworX $ 3,045.00
ICOP $20,200.00
Stalker Radar $9,988.50
Victor Signs $3,475.00
Hurricane Electronics $3,932.05
Galls, Inc. $3,691.00 Shield, Breach, pac, and Ram for One vehicle
NOW THEREFORE BE IT RESOLVED by the City Council of Foley, Alabama as follows:
SECTION 1: Awards Firehouse Sales and Service the lowest responsible bid for equipment in the amount of $6,260.98 each for a total of $31,304.90 for five vehicles, which is budgeted under Account No. 01-608-7010.
SECTION 2: Rejects all bids for the installation of equipment and approves rebidding the installation.
SECTION 3: Approves expenditure of funds in the amount of $44,331.55 for equipment not covered under the bid that will be purchased for specialized and/or vendor specific equipment also budgeted under Account 01-608-7010.