Title
A Resolution to Adopt Fiscal Year 2015 Budgets
Summary
DESCRIPTION OF TOPIC: (who, what, when, where, why, and how much)
Mike Thompson, City Administrator - request that Council consider adoption of the FY15 Budgets.
SOURCE OF FUNDING:
Please provide the amount requested: ____________
Is this a budgeted item? Yes /No
Please provide the budgeted amount: $_____________ Account No. ___________________________
If budgeted, is this a capital purchase, capital project, or special fund? _________________________
Was this item included in the Fiscal Year Capital Projects Plan? Yes/No
If yes, please provide the amount included in Capital Projects Plan: $___________
Body
WHEREAS, budgets for the following funds are adopted in their entirety: General Fund, Fire Dept. Ad Valorem Fund, Library Fund, Recreational Activities Fund, Gas Tax Fund, Court Corrections Fund, Jail Corrections Fund, Economic Incentive Funds, Debt Service Funds, and the Public Facilities Cooperative District Funds, and
WHEREAS, certain non-project expenses are budgeted for the Capital Projects Fund and the Centennial Fund. The infrastructure maintenance and capital construction projects in these funds are approved on a per project basis and do not expire until the project is complete. Project schedules contained herein are for informational and planning purposes only, and
WHEREAS, adoption of these budgets represent the City Council's best estimate of the City's financial condition and needs for Fiscal Year 2015 (FY2015). However, changing conditions may require amendments to the various budgets at any time and there is no guarantee that the City will expend funds on any given project or other area covered by these budgets.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: These budgets covering the period October 1, 2014 to September 30, 2015 are adopted as prescribed herein. All fund budgets shall be updated as prescribed herein and attached to the official copy of this document and distributed to the Mayor and Council and all Directors.
SECTION 2: Budgeted dollars may not be exceeded in the following broad categories; Personnel, Capital Equipment, and the summary of all remaining operational expenses. Any overage in these three summary categories must be explicitly approved by Council prior to expenditure of funds. Departmental capital purchases included in and approved by this budget are subject to further justification and approval by Mayor and Council prior to starting the requisition process (i.e. request for purchase order or letting of bids).
SECTION 3: A select few new positions have been approved for addition to the City's Pay Classification Plan in this budget as more thoroughly described in the "New Personnel Requests" report on Page 12 & 13 of the FY15 Budget book. However, in accordance with the City's Personnel System Policy, new positions (beyond those approved in this budget) may be established only with the approval of the City Council. Hiring of employees for the filling of vacant positions will continue to be monitored for sufficient justification at the time of request and approval obtained from the Mayor and/or the Mayor's designee. The "New Personnel Requests" is approved and becomes a part of the FY15 Budget upon adoption.
SECTION 4: Pay-for-Performance Merit increases remain at the same percentages as was approved in the FY14 budget, effective October 1, 2014, and will be administered per the "Proposed Policy for Merit Raises for FY15 Budget Year" as more thoroughly described on Page 16 of the FY15 Budget book. The "Proposed Policy for Merit Raises for FY15 Budget Year" is approved and becomes a part of the FY15 Budget upon adoption.
SECTION 5: The City Council has opted to approve a "GAP Day and Holiday Pay" Policy in this budget as more thoroughly described on Page 17 of the FY15 Budget book. This policy approves paid personal days for employees in order to cover gaps surrounding approved City holidays. The "GAP Day and Holiday Pay Policy" is approved and becomes a part of the FY15 Budget upon adoption.
SECTION 6: Mayor and Council will receive regular reports that will assist them in ensuring that no departmental level budgets are exceeded without permission. The reports will present both summary and detail financial information and will compare the beginning budget and current budget for each department with an organizational total. The reports will also be provided to Directors and Area Managers who are advised that there is a critical emphasis on not exceeding stated budgets and on the use of best practices in the expenditure of public funds.
SECTION 7: This Resolution shall become effective immediately upon its adoption as required by law.