Title
A resolution Adopting Fiscal Year 2019 Budgets
Summary
Mike Thompson, City Administrator - request that Council consider adoption of the FY 2019 Budgets.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.
____ Not budgeted requiring increase to account #___________ in the amount of $____________.
Capital - Departmental
____ Budgeted under account #______________ for $___________ and described in budget as __________________________________.
Additional amount needed, if any: Increase in budget of $_____________ OR, transfer of $___________ from Account #____________ to Account #_______________
____ Not Budgeted - account #____________ requires budget increase of $_____________.
Capital Project - **THE PRE-PROJECT CHECKLIST AND BUDGET CHECKLIST MUST BE ATTACHED TO THIS FILE**
In current year Capital Projects Plan:
_____ Yes, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________
Body
A Resolution Adopting Fiscal Year 2019 Budgets
WHEREAS, budgets for the following City of Foley funds are adopted in their entirety: General Fund, Fire Dept. Ad Valorem Fund, Library Fund, Recreational Activities Fund, Gas Tax Fund, Court Corrections Fund, Jail Corrections Fund, Foley Sports Tourism Event Center Operations, Foley Sports Tourism Event Multi-Use Fields Operations, Economic Incentive Funds and Debt Service Funds, and
WHEREAS, budgets for the following component units are included in the City's Budget Report: Public Facilities Cooperative District (PFCD) Funds, Public Athletic and Sports Facilities Cooperative District (PASFCD) Funds, Public Cultural and Entertainment Facilities Cooperative District (PCEFCD) Funds, and Coastal Alabama Farmers and Fishermen’s Market, Inc.(CAFFM) Funds, and
WHEREAS, the budgets for operational costs in funds where capital projects are scheduled are adopted, however; infrastructure maintenance and capital construction projects in these funds are approved on a per project basis and do not expire until the project is complete. Project schedules contained herein are for informational and planning purposes only, and
WHEREAS, adoption of these budgets and their supporting documentation represent the City Council 's best estimate of the City's financial condition and needs for Fiscal Year 2019 (FY19). However, changing conditions may require amendments to the various budgets at any time and there is no guarantee that the City will expend funds on any given project or other area covered by these budgets.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: These budgets covering the period October 1, 2018 to September 30, 2019 are adopted as prescribed herein. All fund budgets shall be updated as prescribed herein and attached to the official copy of this document and distributed to the Mayor, Council, and City Directors, and published on the City’s website.
SECTION 2: Departmental budgeted dollars may not be exceeded in the following broad categories:
Personnel; Capital Equipment; Operational Expenses.
a) Directors are expected to operate with the funding appropriated for their department. Should a funding increase be required, a written request is to be submitted to the City Administrator and approved by Council prior to expenditure of funds.
b) Departmental budget dollars may be transferred between accounts within a category upon a Directors written request to the Finance Director/City Treasurer.
c) Departmental budget dollars may be transferred between the three categories of a department only after approval by the City Administrator and action of the City Council.
d) Departmental capital purchases included in, and approved by this budget, are subject to further justification and approval by Council prior to starting the requisition process (i.e. request for purchase order or letting of bids).
SECTION 3: The guidelines established by the City's Procedures for Projects must be followed, and required documentation submitted for Council approval, prior to beginning a capital or infrastructure improvement project.
SECTION 4: New positions have been approved for addition to the City's Pay Classification Plan in this budget as more thoroughly described in the "New Personnel Requests" section. However, in accordance with the City's Personnel System Policy, new positions (beyond those approved in this budget) may be established only with the approval of the City Council. Hiring of employees for the filling of vacant positions will continue to be monitored for sufficient justification at the time of request and approval obtained from the Mayor and/or the Mayors designee.
SECTION 5: Pay-for-Performance Merit increases remain at the same percentages as was approved in the previous year and will be administered per the "Policy for Merit Raises for FY19 Budget Year" as more thoroughly described in the Budget book.
SECTION 6: The City Council previously approved a "GAP Day and Holiday Pay Policy" that approves paid personal days for employees in order to cover gaps surrounding approved City holidays. There are two GAP Days during the year covered by this budget.
SECTION 7: In accordance with the Governmental Accounting Standards Board (the GASB) Statement No. 54, Resolution No. 15-2296 adopted the City's most current Fund Balance Policy. Management maintains a ten-year projection of General Fund operations in order to monitor compliance with the policy. Accordingly, the FY19 budget now being adopted has been analyzed and complies with the policy. The General Fund Cash Flow and Fund Balance Analysis presented herein depicts that the minimum fund balance goal will be exceeded by approximately $875K.
SECTION 8: There are certain pending matters that may adversely affect the cash flow and fund balance for FY2019. The City is representing the PASFCD and the PCEFCD in two project claims that are currently in arbitrage. A contingency has been included in the general fund expenditures for these settlements.
SECTION 9: The Section on Grants and Contracts for Public Purpose approves various agreements with outside agencies for the upcoming year and includes a summary of the public benefits being declared.
SECTION 10: Mayor and Council will receive regular reports that will assist them in ensuring that no departmental level budgets are exceeded without permission. The reports will present both summary and detail financial information and will compare the beginning budget and current budget for each department with an organizational total. The reports will also be provided to Directors and Area Managers who are advised that there is a critical emphasis on not exceeding stated budgets and on the use of best practices in the expenditure of public funds.
SECTION 11: This Resolution shall become effective immediately upon its adoption as required by law.