Title
Sports Tourism Request to Purchase Gates and PA System
Summary
Description of Topic: (who, what, where, when, why and how much)
Executive Director of Sports, Don Staley, requests approval to purchase needed items if he can exceed his budget in the Sports Tourism-Sportsfield Sponsorship revenue account 01-5086 by $15,200. The items will not be purchased until the Sponsorship revenue account has reached $70,500, $15,200 more than the current budget of $59,000. The funding will be used to purchase additional gates in the amount of $4,200.00 from Baldwin County Fence Company to make the complex more secure and a PA Sound System in the amount of $11,000.00 from Giles Audio Visual Integrations for weather and other emergency announcements to be heard throughout the Complex.
Budgetary Impact:
Non-Capital Item: Neutral budget of $15,200 increase in revenue account 01-5086; expense increase of $4,200 to account 01-628-4030 and $11,000 to account 01-628-7010 ($15,200 total expense increase).
____ Budgeted under account #_______________ (discussion item)
_X__ Not budgeted, requesting transfer of $4,200.00 from Account #01.628.8072 Sponsorships to Account #01.628.4010 Building/Ground Maintenance.
____ Not budgeted requiring increase to account #___________ in the amount of $____________.
Capital - Departmental
____ Budgeted under account #______________ for $___________ and described in budget as __________________________________.
Additional amount needed, if any: Increase in budget of $_____________ OR, transfer of $___________ from Account #____________ to Account #_______________
_X_ Not Budgeted - account # 01.628.8072 requires budget increase of N/A, will need to transfer $11,000.00 from Sponsorships Account #01.628.8072 to Capital Purchases Account #01.628.7010.
Capital Project - **THE PRE-PROJECT CHECKLIST AND BUDGET CHECKLIST MUST BE ATTACHED TO THIS FILE**
In current year Capital Projects Plan:
_____ Yes, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________
Body
WHEREAS, Executive Director of Sports, Don Staley, expects to exceed the $59,000 budget for Sports Tourism-Sportsfield Sponsorship revenues by $15,200 ($70,500 total), and
WHEREAS, the Sports Tourism Complex is in need of additional gates to make the complex more secure that are available from Baldwin County Fence Company for $4,200.00, and
WHEREAS, the Sports Tourism Complex also needs a PA Sound System for weather and other emergency announcements that is available from Giles Audio Visual Integrations for $11,000.00.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: When account 01-5086 reaches $70,500, approves amending revenue account 01-5086 $15,200; expense account 01-628-4030 $4,200; and expense account 01-628-7010 $11,000.
SECTION 2: When account 01-5086 reaches $70,500, approves field maintenance gate purchase in the amount of $4,200.00 from Baldwin County Fence Company under account 01-628-4030.
SECTION 3: When account 01-5086 reaches $70,500, approves the capital purchase of a PA Sound System in the amount of $11,000.00 from Giles Audio Visual Integrations under account 01-628-7010.
SECTION 4: This Resolution shall become effective immediately upon its adoption as required by law.