Title
Work Session Meeting Minutes of November 19, 2012
Summary
Call to Order / Roll Call
Councilman Wayne Trawick called the meeting to order at 4:03 p.m. Council members present: Ralph Hellmich, Rick Blackwell and Vera Quaites. Absent: Charlie Ebert. Also present: Mayor John Koniar. Others present: City Administrator Mike Thompson, Donna Poole, Sandra Pate, Joey Darby, David Wilson, Butch Stokes, LaDonna Hinesley, Steven Smith, Miriam Boutwell, John Graham, Dan Hellmich, David Thompson, and press representative Cathy Higgins.
Discuss Council Meeting Agenda 11-19-12
12-0090 Resolution for Public Hearing was retained on the Council meeting agenda.
12-0128 Resolution for Public Hearing was retained on the Council meeting agenda.
13-0241 Resolution for Public Hearing was retained on the Council meeting agenda.
13-0302 Oath of Office for Chandra Wright was retained on the Council meeting agenda.
13-0329 Oath of Office for Wendell "Butch" Stokes was retained on the Council meeting agenda.
13-0311 Work Session Minutes of November 5, 2012 was retained on the Council meeting agenda.
13-0201 Council President Wayne Trawick noted that a correction needed to be made to the October 15, 2012 Council Meeting Minutes regarding the vote on the Gazebo and E&J Builders item. The minutes do not reflect Councilman Ralph Hellmich or Councilwoman Vera Quiates voting when in fact they did vote affirmatively along with Council members Wayne Trawick and Rick Blackwell (Charlie Ebert abstained). Council Meeting Minutes of October 15, 2012 was retained on the Council meeting agenda and Council President Trawick will bring forth the need for the correction during the Council meeting.
13-0326 Approval of Organizational Meeting Minutes of November 5, 2012 was retained on the Council meeting agenda.
13-0327 Council Meeting Minutes of November 5, 2012 was retained on the Council meeting agenda.
13-0315 Community Development Report was retained on the Council meeting agenda.
13-0317 Fire Department Report was retained on the Council meeting agenda.
13-0332 Police Department Report was retained on the Council meeting agenda.
13-0319 Revenue Department Report was retained on the Council meeting agenda.
13-0318 It was noted that the agenda needs corrected to state approval of the "October" 2012 Accounts and not "September". Approval of the October 2012 accounts was retained on the Council meeting agenda.
12-0090 Resolution was retained on the Council meeting agenda.
13-0241 Resolution was retained on the Council meeting agenda.
13-0307 Resolution was retained on the Council meeting agenda.
13-0328 Resolution was retained on the Council meeting agenda.
13-0325 Proclamation was retained on the Council meeting agenda.
13-0313 Resolution was retained on the Council meeting agenda.
13-0310 Resolution was retained on the Council meeting agenda.
13-0314 Resolution was retained on the Council meeting agenda.
13-0316 Resolution was retained on the Council meeting agenda.
13-0321 Resolution was retained on the Council meeting agenda.
13-0322 Butch Stokes will do an agreement for Home Owners Association to pay $600.00 of the cost. Resolution was retained on the Council meeting agenda.
13-0323 Resolution was retained on the Council meeting agenda.
13-0306 Resolution was retained on the Council meeting agenda.
13-0324 Resolution was retained on the Council meeting agenda.
13-0312 Resolution was retained on the Council meeting agenda.
13-0156 It will be two to three months before the City takes delivery of the vehicle. Resolution was retained on the Council meeting agenda.
13-0331 Resolution was retained on the Council meeting agenda.
Comments:
David Thompson, Recreation Director, stated that the Skate Park will be finished in the next couple of days. He brought up the need for a fence and is currently obtaining quotes for a black, vinyl coated fence. There will be a dedication of the skate park, tentatively scheduled for the second week in December. Tennis courts are coming along nicely and should be finished by Thanksgiving.
Council President Trawick requested that more information be included with Council agenda items where the Council members will know if the item is budgeted or not, what revenue or expense accounts it effects, etc. Mike noted that the Legistar Template can be modified to require more detailed information when Director's submit their items. Mike will work on this with staff.
Sales tax is looking good and is up 12.8% Council President Trawick requested that percentage increases be added to the Lodging Tax Report.
Mayor Koniar reported that he, Mike, and staff had a recent call with the Standard and Poors Rating company and the call went well. S&P does a review of ratings periodically and is reviewing the City's finances to reaffirm the City's credit rating.
Mayor Koniar reported he attended the recent Mayor's Association meeting and the County is asking the cities for a priority list of road maintenance/repair needs. He also noted that Senator Trip Pittman and Representative Steve McMillan is working on the weed abatement issue.
Butch Stokes reported the Safe Routes to School project is moving along rapidly. He also noted that ALDOT is looking at eliminating stoplight(s) on Hwy 59.
Fire Chief Joey Darby reported that he has been working successfully with David Vosloh and Miriam Boutwell to work out the issue with the Planning Commission with regard to the land for the proposed Fire Station. He noted the issue has been resolved.
The meeting was adjourned at 4:55 p.m.