Title
A Resolution Authorizing the Mayor to Sign a Contract with FARO Technologies
Summary
Foley Police Department purchased Crime Scene Mapping equipment with a grant in 2025. The one year warranty agreement is expiring and the police department requests to purchase an extended 3 year warranty for hardware service and maintenance plan. The contract is effective July 1, 2026 through June 30, 2029. The total contract amount of $24,511.00 will be paid over Fiscal years 2026 (prorated for 3 months) 2027, 2028, 2029. This is an unbudgeted expense and is prorated at $2,046 for the remaining 3 months of FY2026, requiring an increase of budget funds to the general equipment maintenance account 100-2010-6030. The remaining balance of $22,465.00 will be budgeted in the appropriate budget year to be paid as follows: $6,138.00 in FY2027, $8,163.50 in FY2028 and $8,163.50 in FY2029 from the General Equipment Maintenance Account 100-2010-6030.
Budgetary Impact:
Non-Capital Item:
___ Budgeted under account #_________________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
___x Not budgeted requiring increase to account #100-2010-6030 in the amount of $__2,046.00_.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as __________________________, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ No, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
Body
WHEREAS, Foley Police Department purchased FARO Crime Scene Mapping equipment in 2025, and as the one year warranty is expiring, the department requests permission to purchase an additional 3 year annual maintenance/service plan, and
WHEREAS, this is unbudgeted expense for FY26 requiring an increase of budget funds to the General Equipment Maintenance Account #100-2010-6030 in the prorated amount of $2,046.00 with the remaining years of the plan being budgeted in FY2027, FY2028, FY2029.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
Section 1: Approves entering into a 3 year hardware service and maintenance plan with FARO Technologies, effective July 1, 2026 through June 30, 2029 for a total of $24,511.00.
Section 2: Approves the unbudgeted expense for FY2026 requiring an increase of budget funds in the amount of $2,046 to the General Equipment Maintenance Account # 100-2010-6030.
Section 3: Authorizes the Mayor to sign the contract upon recommendation of Police Department personnel.
Section 4: This Resolution shall become effective immediately upon its adoption as required by law.