Title
Resolution to Amend the Budget and Award the Bid to Asphalt Services, Inc for the FY26 Resurfacing Project.
Summary
Description of Topic: (who, what, where, when, why and how much) Open bids were held and Asphalt Services, Inc was the lowest and most responsible bid. The base bid proposed resurfacing 4.76 lane miles of roads, with an additional 1.54 lane miles proposed as an elective additive bid alternative which was approved by Mayor and Council with Resolution 26-1260. Engineering is requesting to award the bid to Asphalt Services, Inc and to amend the current budget adding an additional $100,000 for the additional 1.54 lane miles.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
____ Budgeted under account #______________ for $_________ and described in budget as ________________________. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_X____ Yes, described as FY26 Resurfacing & Street Repairs, planned amount $1,000,000.00, requesting $1,100,000.00 as total project estimate, including contingencies, under account #400-3020-6197 A13 FY26
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ Yes, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
_____ No, requesting an increase of $__________ to an already approved project titled _______________________ that is being tracked under Account No. _________________.
Body
WHEREAS, Resolution 26-1136 approved Sawgrass Consulting's professional services proposal for the FY26 Resurfacing & Street Repairs Project; and
WHEREAS, Resolution 26-1260 approved permission to solicit bids and award if within budget; and
WHEREAS, open bids were held and Asphalt Services, Inc was the lowest and most responsible bid which included and elective additive bid alternative including an additional 1.54 lane miles; and
WHEREAS, the FY26 capital budget allocated $1,000,000.00 towards the resurfacing project.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Award the bid to Asphalt Services, Inc.
SECTION 2: Amend the budget with an increase of $100,000 to Account No #400-3020-6197 A13 FY26 for a total FY26 Resurfacing and Street Repairs project of $1,100,000.00.
SECTION 3: This Resolution shall become effective immediately upon its adoption as required by law.