Title
A Resolution Approving the Purchase of one Custom Pumper for the Foley Fire Department
Summary
From: J. Darby, Fire Chief
I am requesting that the Council approve the purchase of a custom fire pumper as shown in the current Fire Advalorem Fund budget for $485,000 with a transfer of $120,000 from the General Fund. This item was bid on November 7, 2018 with one bidder responding for a bid of $501,994 (apparatus), $15,481.28 (loose equipment), Total Bid Amount $517,475.28. They also bid a 100% Prepayment Discount of $10,620. With NAFECO being the only bidder, I was able to negotiate with them for a lower price. The negotiated price with prepayment discount is $484,999.27. The apparatus will not be delivered until next budget year, so the loose equipment bid of $15,481.28 can be budgeted and paid in FY20. This new pumper will replace our 1999 KME custom pumper, and I am proposing that the old pumper be offered for sale to a regional volunteer fire department. The funds from the sale of the 1999 pumper will be receipted in the General Fund to offset the transfer.
Budgetary Impact:
Non-Capital Item:
____ Budgeted under account #_______________ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.**Request to Transfer Departmental Budget Dollars form must be attached**
____ Not budgeted requiring increase to account #___________ in the amount of $____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital - Departmental **Capital Purchase Worksheet form must be attached**
__X_ Budgeted under account #_200-2021-5100_ for $485,000_ and described in budget as _Custom Fire Pumper__. Additional amount needed, if any: Increase in budget of $_________ OR, transfer of $________ from Account #____________ to Account #_____________**Request to Increase OR Request toTransfer Departmental Budget Dollars form must be attached**
____ Not Budgeted - account #____________ requires budget increase of $_____________.**Request to Increase Departmental Budget Dollars form must be attached**
Capital Project - **If requesting to start a project, a Capital Project Worksheet form must be attached**
In current year Capital Projects Plan:
_____ Yes, described as __________________________, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________.
_____ No, requesting an increase of $___________ to an already approved project titled ________________________ that is being tracked under Account No. ___________________.
Body
WHEREAS, the City of Foley solicited and publicly opened sealed bids on November 7, 2018 at 2:00 p.m. for one custom pumper for the Foley Fire Department, and the results are as follows:
NAFECO - $501,994 (Apparatus Bid Amount), $15,481.28 (Loose Equipment), Total Bid Amount $517,475.28, 100% Prepayment Discount $10,620
WHEREAS, the NAFECO bid was higher than the budgeted amount, and,
WHEREAS, NAFECO, the only responsible bidder, was willing to negotiate for a lower price, and
WHEREAS, this purchase was budgeted in FY19 in the amount of $485,000 in account 200-2021-5100 as well as a transfer from the General Fund in the amount of $120,000, and
WHEREAS, due to the number of days for delivery, this item will not be delivered until FY2020.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Accepts NAFECO's adjusted proposal in the amount of $484,999.27 for the apparatus, including a $10,620 discount for 100% prepay due and payable at the preconstruction meeting and $15,481.28 for loose equipment to be budgeted and paid in FY2020 at time of delivery.
SECTION 2: Approves a prepayment of $484,999.27 using the Fire Advalorem Fund, account 200-1650 Prepaid Expense.
SECTION 3: Approves, per the FY19 Budget, $120,000 to be transferred from the General Fund to the Fire Advalorem Fund.
SECTION 4: The expense of both the apparatus and the equipment will be budgeted correctly in account 200-2021-5100 Capital Purchase in the FY2020 Budget.
SECTION 5: This Resolution shall become effective immediately upon its adoption as required by law.