Title
Request for new ERP System
Summary
The current ERP (Enterprise Resource Planning) software system in use by Community Development, Engineering, and Revenue (Business License) is no longer meeting the needs of those departments. Staff from all affected departments have researched numerous systems and participated in demonstrations. After careful consideration, the group recommends that the city move forward with Accela. Accela's product will increase productivity of staff by utilizing a user-friendly interface, mobile friendly interfaces for public engagement, automatic workflows, electronic plan reviews, and easily customizable reports.
Budgetary Impact:
Non-Capital Item:
_X_ Budgeted under account #_01-629-3500___ (discussion item)
____ Not budgeted, requesting transfer of $__________ from Account #______________ to Account #_____________.
____ Not budgeted requiring increase to account #___________ in the amount of $____________.
Capital - Departmental
_X_ Budgeted under account #_01-629-7010_____________ for $75,000___________ and described in budget as __ERP SYSTEM___.
transfer of $62,500__ from Account #_01-629-7010___________ to Account #_01-629-3020__
____ Not Budgeted - account #____________ requires budget increase of $_____________.
Capital Project - **THE PRE-PROJECT CHECKLIST AND BUDGET CHECKLIST MUST BE ATTACHED TO THIS FILE**
In current year Capital Projects Plan:
_____ Yes, planned amount $___________, requesting $_________ as total project estimate, including contingencies, under account #_________________
_____ No, requesting $___________ as total project estimate, including contingencies, under account #____________________
Body
WHEREAS, The current ERP (Enterprise Resource Planning) software system in use by Community Development, Engineering, and Revenue (Business License) is no longer meeting the needs of those departments, and
WHEREAS, Staff from all affected departments have researched numerous systems and participated in demonstrations, and
WHEREAS, After careful consideration, the group recommends that the city move forward with Accela.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Foley, Alabama, as follows:
SECTION 1: Approves the purchase of Accela licensing from Carahsoft under GSA Schedule No.: GS-35F-0119Y in the amount of $35,017.60 as budgeted in account 01-629-3500.
SECTION 2: Approves entering into a professional services contract with Razavi Application Developers, Accela's recommended Strategic Implementation Partner, to configure and implement the system for $54,627.76 as budgeted in 01-629-7010.
SECTION 3: Tranfers $55,000 from 01-629-7010 to 01-629-3020.
SECTION 4: Approves the transfer of $7,500 budgeted under 01-629-7010 to 01-629-3020 for configuration of credit card processing.
SECTION 5: Deobligates the $12,500 remaining funds in 01-629-7010.
SECTION 6: This Resolution shall become effective immediately upon its adoption as required by law.